Website Usage Policy


This Website Usage Policy governs the privacy of this website and its users who choose to use it. The policy sets out the different areas where user privacy is concerned and outlines the obligations and requirements of the users, the website, and website owners. Furthermore, this policy also details the way this website processes, stores and protects user data and information. It should be read in conjunction with the charity’s Data Protection Policy, Confidentiality Policy, Privacy Notice, and Cookies Policy.


The objectives of this policy are to:

  • Ensure that users understand how the website uses the data it may collect
  • Explain to users about external links presented on the website
  • Explain how you have control over the information we store about you


We may collect the following information:

  • Name
  • Contact information
  • Website usage data
  • Other information you have chosen to input

Collecting this data helps us to understand what you are looking for from the charity, enabling us to deliver improved products and services.

Specifically, we may use the data:

  • For our own internal records
  • To improve the products and services we provide
  • To contact you in response to a specific enquiry

Any data we collect will be processed and held in accordance with our Data Protection Policy.


A cookie is a small file placed on your computer’s hard drive. It enables our website to identify your computer as you view different pages on our website.

Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit.

FOP Friends uses software provided by Google Analytics. You can read Google's privacy policy here for further information

Other cookies may be stored to your computer’s hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.

For further details on our use of cookies, please read our Cookies Policy.


Users contacting this website and/or its owners do so at their own discretion. If you provide any personal details, you do so at your own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed by the GDPR. Under the GDPR you have the Right to be Forgotten. Please contact the Data Protection Officer if you would like us to remove your information from our systems.

Every effort has been made to ensure a safe and secure form for users to submit their information on the Contact Us form, but FOP Friends advises that completing the form is at the user’s risk.

Once you have contacted FOP Friends through the website, they will use the information submitted to answer any questions or queries you may have asked. They may also provide you with further information about the products / services which you have enquired.

You will have the opportunity to opt-in to receive our newsletter. You can opt out of receiving the newsletter at any time.


From time to time we may send out email campaigns with information directly related to FOP, which we think you may find useful. We use Mail Chimp to send out these campaigns. Email marketing campaigns published by this website or it's owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include the opening of emails; forwarding of emails; the clicking of links within the email content; or times, dates and frequency of activity. This information is used to refine future email campaigns and supply the user with more relevant content based around their activity. There is an unsubscribe link at the footer of the emails which you can use at any time.

We will not Spam you at any time. We will not pass on your email address to any other third party, agency, charity, or organisation (unless we are legally obliged to do so).


Although FOP Friends only looks to include quality, safe and relevant external links on its website, users should always adopt a policy of caution before clicking any external web links mentioned throughout this website.

Although FOP Friends takes all reasonable steps to verify and provide appropriate links on their website, the guarantee the contents of any externally linked website. Users should therefore note they click on external links at their own risk and FOP Friends cannot be held liable for any damages or implications caused by visiting any external links provided. Users should also consult the Policies of any external website before using the site. If you provide any information to an external site, we are not responsible for its protection and privacy.

In the event that a user finds a link to a website they consider inappropriate or unhelpful, FOP Friends would be most appreciative if they could report it to the charity with immediate effect so that they can investigate the matter and take any appropriate steps to rectify errors or inappropriate content.


There are links on the FOP Friends’ website to social media sites. Communication, engagement and actions taken through external social media platforms that this website participates on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage with them with due care and caution with regard to their own privacy and personal details. FOP Friends advises that users are always wary about submitting data to websites and advises that people read that site’s data protection and privacy policies fully.

FOP Friends’ website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised that before using such social sharing buttons, they do so at their own discretion.

FOP Friends may share web links to relevant web pages. By default, some social media platforms shorten lengthy URLs [web addresses] into a http://bit/ly address. E.g.

Users are advised to take caution and use good judgment before clicking on any shortened URLs published on any website, email, or social media platforms. Despite the charity’s best efforts to ensure only genuine URLs are published, social media platforms can be prone to spam and hacking and therefore FOP Friends cannot be held liable for any damages or implications caused by visiting any shortened links.


For further information and for the Privacy Policies of some of the websites cited in this Policy, please see the following websites: (GDPR 2018 regulations and guidance)

Privacy and Electronic Communications Regulations 2003 - The Guide (Easier to understand)

Twitter Privacy Policy

Facebook Privacy Policy

Google Privacy Policy

Linkedin Privacy Policy

FOP Friends 1147704: Website Usage Policy January 2018

All Content (C) Copyright FOP Friends 2018

FOP Friends is a Registered Charity in England and Wales #1147704

Website design by foliozine built by ONOS Ltd